Getting your CAIPS is fairly straightforward; you will have to pay $5.00 since you are requesting CAIPS notes for your spouse, who is not residing in Canada.
Follow the instructions below:
1. Have your spouse fill out this form:
https://www.cic.gc.ca/english/pdf/kits/forms/IMM5475E.pdf
Step by step instructions:
Tick the box that says "I authorize Citizenship and Immigration Canada... ... to release information from my case file to the following individual."
Then have your spouse fill out all of his/her particulars (his/her name, DOB, location of VISA Processing centre, i.e. The Canadian Embassy......... etc.)
Then have him/her fill out your own personal information under the headings titled "Designated Individual."
Have your spouse sign AND date the form at the bottom
OR, if you have already filled out this form:
https://www.cic.gc.ca/english/pdf/kits/forms/IMM5476E.PDF
then just send a photocopy of it along with 2. and 3.
2. You must now fill out this form:
https://www.cic.gc.ca/english/pdf/kits/forms/IMM5563B.pdf
Step by step instructions:
Leave the first two boxes at the top blank (Requesters Reference No. and Public Rights Administration file number).
Tick the box that says "Access to Information Act ($ 5.00 fee)."
You HAVE to pay $5.00, there is no way around this. Do NOT tick "Privacy Act" and hope they will just process it without you having to pay; this will NOT work. You must pay $5.00 since you are requesting the info on behalf of your spouse, and your spouse is not residing in Canada.
Select which language you wish to receive your notes in, English or French. (These choices are under the "Privacy Act" sub-heading. Then tick the box which says "Receive copies of the Records." .
Fill out your spouse's information.
Under the next heading, "Request for-Required Information" box, tick the "CAIPS (information abroad)" box and write "The Canadian Embassy ........." under the "Embassy" sub-heading, and write the "Visa File No." in the appropriate box.
DO NOT check any other boxes in this section. Especially the "OVERSEAS VISA FILE" box. If you do this, they will pull your file aside, photocopy everything and send it to you.
It will not only take you forever to get the information, but they will also take your file out of the queue to process your request and therefore it will take LONGER !!! (CAIPS is just a computer printout of all the work done on your file so far. It will not affect the speed at which your visa office)
In the next heading, tick the box which says "This request is being made by a Canadian Citizen..." Fill out all of your information in this box, name, phone number, address, etc.
Sign and date.
3. Make out a cheque payable to the "Receiver General of Canada" for $5.00
Enclose the cheque in an envelope with the other forms, and a copy of your Canadian ID or a passport copy and send it to the address below:
Citizenship and Immigration Canada
Public Rights Administration
Access to Information and Privacy Coordinator
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Tel.: (613) 957-6512
Fax: (613) 957-6517
Regards, kanthony2
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